Cashless events.
Zero extra hardware.
Attendees load credits at the front desk and pay from their phone. Vendors sell from theirs. Organizers watch every transaction land on one ledger.
- No RFID wristbands
- No POS terminals
- No proprietary readers
Conventional cashless is a hardware project that happens before the first drink is sold.
Proprietary media, rented terminals, a deployment crew and a spreadsheet at the end. It works, and it has little to do with selling drinks.
- 01
Wristbands
RFID wristbands or cards mean procurement lead times, distribution queues at the entrance and lost or damaged media during the night.
- 02
Terminals
Dedicated payment terminals and readers have to be rented, charged, deployed to every bar and collected again, with spares on standby.
- 03
Setup days
Pairing devices, flashing configurations and training staff on proprietary hardware eats into the run-up to every event.
- 04
Left-out sellers
Walking drink sellers rarely get a terminal of their own, so their sales stay off the system or go through cash.
- 05
Spreadsheet reconciliation
Top-ups in one system, sales in another, refunds on paper: reconciliation becomes an exercise after the event.
- Smartphone wallets
- QR-driven workflows
- Front-desk top-ups
- Vendor POS on any phone
- Self-ordering from menus
- One console, every event
- Live financial reporting
- Multi-organizer by design
From the front desk to the dashboard in five scenes.
Attendees load credits at the front desk, pay vendors with their phones, and organizers manage everything digitally. No dedicated cashless hardware anywhere in the chain.
Your event. Your wallet. Your phone.
Attendees open their event in the WiiCash app on their own smartphone. No wristband, no card, no dedicated device.
See the full flow on your own event setup in a 30-minute demo.
The payment at the desk is the only offline step. Credits are issued and purchases approved only by the WiiCash server; devices need a mobile or Wi-Fi connection to transact, and nothing is approved on the device.
What you don't need to ship, charge, pair or collect.
The conventional model and the WiiCash model, side by side. Your team's phones, a tablet at the door and the venue's Wi-Fi or mobile data do the job.
A hardware project.
- RFID wristbands or cardsordered, distributed at the gate, collected
- Dedicated payment terminalsrented, charged, paired, spares on standby
- Specialized readersproprietary scanners at every point of sale
- Hardware logisticscrates in, crates out, a crew to deploy them
Devices you already own.
- Attendees' own smartphonesa wallet with a QR in the WiiCash app or browser
- Vendors' phones or tabletsthe POS is a web app on what staff already carry
- Front desk on a standard tabletcredits issued, shifts reconciled
- Software-based administrationdashboard in any browser, live during the event
Setup
Create the event, add vendors and products, print the desk join code. Staff sign in on their own phones.
Run
Cashiers open shifts. Attendees load credits. Vendors charge wallets. The dashboard moves in real time.
Close
Shifts close against a counted drawer. Exports and settlements come straight from the ledger.
Five interfaces. One design system. One ledger.
Every role gets its own tool, and they all talk to the same server-side ledger.
Balance, QR, menus, orders.
Native iOS and Android app. My Events from the ticket, a wallet per event, a rotating QR, and ordering from the phone.
Balance, QR, menus, orders.
Native iOS and Android app. My Events from the ticket, a wallet per event, a rotating QR, and ordering from the phone.
Built for a crowded bar.
Large buttons, a fast cart, one charge action. Scan the wallet, type the code, or show a QR the customer scans. Green only when the server says so.
Identify, enter, confirm, issue.
Cashiers run shifts with an opening float, issue credits within limits, and close with a counted drawer reconciled against what was declared.
Sales, liabilities and cash, kept apart.
Live sales feed, refunds, wallet lookup, shift review, settlements and exports. Wallet balances are money owed to customers, never revenue.
Oversight without override.
Organizations, users, integration health, reconciliation exceptions and a platform-wide audit log. No admin path can edit a balance.
Everything an event needs to run cashless.
Built as one system, not a bundle of apps. Every capability writes to the same ledger and shows up in the same dashboard.
Customer wallets
One wallet per attendee per event, in credits with the euro value always shown. Promotional credits stay separate from money the customer paid.
QR payments
A short-lived, single-use wallet QR that carries no balance and no secret. The vendor scans it; the server does the rest.
Front-desk top-ups
Cashiers take cash or other offline payments and issue credits on a tablet, with limits, confirmation and a digital receipt.
Vendor POS
Big product buttons, a fast cart and one obvious charge action, on any smartphone or tablet.
Mobile sellers
Walking sellers get a sales point on their own phone, with the same QR flow as a fixed bar.
Menus and ordering
Attendees browse menus and order from their phone; the bar sees a queue and marks orders ready.
Event setup
Dates, currency, conversion rate, accepted methods, limits and refund policy, per event.
Organization console
Vendors, products, desks, staff and roles managed in one place, across all of an organizer's events.
Platform administration
A separate console for the platform operator: organizations, users, integration health and audit.
Sales analytics
Sales by vendor, product and hour, live during the event, exportable as CSV.
Reconciliation
Declared versus counted cash per shift, ledger versus orders, liabilities kept apart from revenue.
Role-based access
Owner, event manager, finance manager, cashier, vendor owner, vendor staff and customer.
From a terrace with one tablet to a festival with forty sales points.
Electronic music festivals
Multiple bars, high peaks between sets, wristband logistics replaced by a QR on every phone.
Nightclubs
A front desk at the door, a wallet for the night, and bar staff charging from their own phones.
Bars and terraces
A single sales point and a tablet is a complete setup for a seasonal terrace.
Food and drink vendors
Vendors onboard in minutes with their own menu, staff and sales report.
Outdoor events
No power or docking for terminals; phones with a mobile connection are enough.
Multi-stage festivals
Dozens of sales points, mobile sellers in the crowd, one live dashboard.
Production companies
Run cashless for clients under one organization, event by event.
Multi-event organizers
Per-event wallets and reconciliation with organization-wide reporting.
Designed so a screenshot is never money.
Phones are untrusted. The server decides, records and confirms every move, and the ledger makes it impossible to lose track of a cent.
- Server-authorized
- Every charge and every credit is approved by the backend. A device shows a result only after the server confirms it.
- Signed, single-use QR
- Wallet QR codes expire in seconds and are burned on first use. They carry no balance and no reusable secret.
- Immutable ledger
- Double-entry accounting with database-enforced invariants. Corrections are compensating entries; nothing is deleted or rewritten.
- Scoped permissions
- Cashiers issue credits but cannot edit balances. Vendor staff see only their vendor. Finance roles reconcile within their scope.
- Audit trails
- Every privileged and financial action is recorded with who, when and why.
- Duplicate protection
- Idempotency keys and locks mean a double tap, a refresh or a retry after a network drop never charges or credits twice.
| type | ref | debit | credit | amount |
|---|---|---|---|---|
| cash_topup | FD-7K2Q9A | Dr front_desk_cash | Cr customer_cash | €50.00 |
| purchase | #LLGZ | Dr customer_cash | Cr vendor_payable · org_fee | €9.00 |
| refund | #LLGZ | Dr vendor_payable · org_fee | Cr customer_cash | €9.00 |
Holding customer balances is a regulated activity in the EU. WiiCash is structured so the organizer, not the platform, holds the funds, and live online top-ups are enabled per organization only after the compliance model is validated. Front-desk cash funding is the default.